How to manage a week’s attendance data
There isn’t just one way to manage your attendance data. It depends on how you’d like to, or need to, report on it. More data collection = more work, but the more data you collect, the better insights you get. If you want the most information about your daily performance and attendance, we recommend filing a report for each day.
If you are currently managing a week’s attendance on one printed out attendance sheet, that’s great too. You will then need to create a once-off event and report on it at the end of the week once you’ve gathered your week’s attendance.
If this is the case, think about how you will deliver your programme to the attendees. Are there themes or modules you can deliver each day (think of schools that teach a piece of a subject everyday)? These then contribute to the outcomes you want your attendees to learn or gain by the end of the opportunity.
Outcomes are those attributes that can be reflected on an individual’s social profile. Read more about Social Employability Profiles here. Session outcomes are the same as ‘Session Module Outcomes’, assessment criteria or skills that your attendees will walk away with.
Continuing with the soccer coaching example – if you are running a training that will last one month, with sessions everyday, here is what you can do:
- On the platform: Create a once-off session match each day’s objectives/modules/outcomes with an outcome for the opportunity. Your once-off opportunity will then have many outcomes (to represent all the skills you will be teaching during the coaching period).
- – OR – Create daily opportunities for the week with their own individual outcomes. For example: on Day 1 you might be teaching Basic Rules of Soccer and on Day 2 Communication on the Field. These individual sessions will have their own outcomes, such as “kit”, “team positions”, “fair play” (for Day 1) and “codes of communication”, “hand signals” and “teamwork” (Day 2).
For opportunities that deliver a programme or module over different days, module objectives = outcomes. These outcomes are listed when creating your opportunity, so that when you’re completing your report, your criteria/rubrics are already there for you to tick off.
Creating the opportunity is therefore a step towards creating your own report template.